Event Overview

• Client: Leading Private Sector Bank
• Industry: BFSI
• Event Type: Awards
• Services Delivered: Live Streaming on 24FD Proprietary Platform for 75K viewers
• Location: Mumbai
• Attendees: Employees attending on-site at the venue and joining virtually
• Technology Used: Expert technical crew & manpower, hardware setup, production equipment & infrastructure
• Date: 30 January 2025

Client Background & The Brief

A leading private sector bank in India organises its annual Champions Awards to celebrate and recognise exceptional employee performance across the organisation. The awards ceremony is a key internal engagement initiative, designed to inspire employees and reinforce a culture of excellence.

With a large and geographically distributed workforce, the event required a highly reliable live-streaming solution that could deliver a premium, uninterrupted viewing experience to nearly 75,000 employees joining from multiple locations, while also supporting a professionally produced on-ground awards ceremony.

The brief was to live-stream the event seamlessly at scale, ensuring secure access, consistent brand presentation, and a broadcast-quality experience aligned with the organisation’s corporate standards.

Objective

• To seamlessly live-stream the Awards Show to employees across locations with high-quality, uninterrupted viewing
• To create a professionally produced virtual awards experience that reflected the importance of employee recognition
• To ensure consistent brand representation and premium visual quality throughout the broadcast
• To enable employees who could not attend in person to feel equally connected to the celebration
• To deliver a secure, scalable streaming solution capable of handling large concurrent viewership without performance degradation

What We Did

Understanding the Requirement

Our team worked closely with the client to understand the scale, sensitivity and importance of the event. Given the high employee viewership and leadership presence, the focus was on broadcast reliability, visual polish, and platform scalability.

End-to-End Streaming & Production Setup

• Deployed a robust live production setup at the venue, including cameras, audio systems, and switching infrastructure
• Ensured broadcast-grade video and audio quality suitable for large-scale internal streaming
• Designed the stream flow to match the awards ceremony format, including transitions, award announcements, and stage moments

Platform & Infrastructure Readiness

• Streamed the event on 24FD’s proprietary streaming platform, optimised for high concurrent users
• Implemented secure access controls to restrict viewing to authorised employees
• Ensured infrastructure readiness to support nearly 75,000 viewers without latency or buffering issues

Live Execution & Monitoring

• Dedicated technical crew monitored the stream continuously throughout the event
• Real-time performance checks ensured uninterrupted delivery across devices and locations
• Close coordination between on-ground production teams and streaming engineers ensured smooth execution

Key Focus Areas

• Scalability: Supporting a large, organisation-wide audience without performance compromise
• Reliability: Zero disruption during critical award announcements and leadership moments
• Experience: Delivering a polished, broadcast-quality viewing experience for virtual attendees
• Brand Integrity: Maintaining consistent visual identity and premium presentation

Challenges & Solutions

Challenges

• Managing high concurrent viewership during peak moments of the awards ceremony
• Ensuring uninterrupted streaming for a geographically dispersed employee base
• Delivering a premium experience that matched the significance of an annual recognition event

Solutions

• Deployed a scalable streaming architecture designed for large internal events
• Conducted multiple technical rehearsals and stress tests ahead of the event
• Assigned dedicated technical teams for on-ground production and streaming operations
• Implemented real-time monitoring and backup workflows to mitigate any potential disruptions

Results & Impact

• Successfully live-streamed the Awards Show to 75,000 employees
• Delivered a smooth, high-quality, and uninterrupted viewing experience throughout the event
• Enabled employees across locations to feel included in a key organisational celebration
• Reinforced the effectiveness of large-scale virtual and hybrid employee engagement initiatives

Client Feedback

The client appreciated the stability of the live stream, the high production quality, and the team’s preparedness in managing a large-scale internal broadcast, ensuring a smooth and inclusive Awards experience for employees across locations.